Top Ten Reasons to Choose EAPMG as Your Property Manager
- We are innovative, energetic organization
- Our management team consists of Real Estate, Accounting, Finance and Business Management Professionals. Our team-based system allows us to manage your property efficiently and with more quality.
- We invest in the latest technologies to offer the most efficient service and economical fees possible.
- 100 + combined years of professional management experience
- We are flexible. Our property management system is customized to meet your specific needs
- We have our own staff of seasoned construction tradesmen who practice a commitment to quality, attention to detail and their uncompromising demand for superior performance is unmatched in the industry.
- We guarantee you a prompt response within 24 hours of your call. Of course, if it's an emergency, we'll respond immediately.
- Our shareholders and stakeholders are recognized throughout the real estate industry as a company dedicated to providing quality housing, management and service to both investors and residents.
- Our management style, tested operational systems, procedures and accounting methods have produced superior results that generate strong and consistent investment returns and value appreciation.
- Due to our experience in diverse areas of management, we find creative solutions to complicated problems. Our experts meet routinely to take a proactive team approach to problem solving.
If your association has any of the following 12 common "symptoms" it might be a good idea to get a check-up:
- Have you had one legal crisis after another?
Look at the Association's budgets and financial statements for the past few years. Is the Association spending an inordinate amount on attorney's fees? If so, your Association is probably going from legal crisis to legal crisis. It may be time to take a look and consider why.
- Is your Association incorporated, and is it in good standing?
Many associations mistakenly neglect their corporate status, but this can have negative consequences. Do you know the identity of your Association's registered agent? Your Association may be missing out on very important legal notices because you don't have a proper registered agent. It might be a good idea for EAPMG to serve as the registered agent.
- Do you have all of your governing documents?
Does your Association have a complete set of its governing documents? Are your copies the official certified (or recorded) copies? Do you have a Declaration, Plat, Bylaws, Articles of Incorporation and all amendments? Are you sure you have been using the correct documents or are the ones you use different from the official ones? Do you have an up-to-date set of rules and regulations?
- Are you following the correct procedures?
Has anyone taken a look to see whether the requirements stated in your governing documents or in the applicable statutes are being followed? If you are not following some of the provisions, should you consider whether your governing documents need to be changed? Are all of the owners complying with the requirements, or should the Association consider taking action to enforce the Declaration?
- Do you have proper Annual Meetings?
Does your Association hold a regular annual meeting of its members? How do you know that the persons voting really are owners entitled to vote? Do you have procedures in place to track your membership? If you use a secret ballot, do you have rules and regulations in place to verify the results of the election?
- Are your Board meetings lawful?
Does your Board hold regular Board meetings at the required number of times per year? Does your Board improperly take action without a meeting? Does the Board keep an adequate record of its deliberations and decisions? Does the Board hold any closed meetings? If so, are you aware of any requirements of your governing documents or applicable statutes regarding open meetings? Do you send proper notice of the board meetings?
- Do you have control of the Association's funds?
Do you know exactly who has access to your Association's operating funds and reserve funds? Are there adequate restrictions and accountability procedures to limit access and prevent unauthorized use of funds? Does the Association have an accountant and does it conduct audits (and not merely compilations)? Does the Association comply with budgeting and spending limitation requirements? Does the Association have an adequate budget sufficient to meet its expenses?
- Does your Association owe taxes?
Is your Association current with its taxes: employment taxes, real estate taxes, and state and federal income taxes? Have you checked to see whether the assessed valuation of any real estate could be reduced in order to eliminate any property tax liability?
- Is your Association owed money?
Has the Association adopted a policy for the collection of delinquent assessments, including: late charges, procedures for notifying delinquent owners and turning them over to an attorney for collection, and procedures for payment plans and monitoring of payment plans?
- Does your Board exercise business judgment?
What kinds of discretionary business decisions does the Board make, and has it adopted uniform and objective standards for such decisions (such as right of first refusal, violations of covenants, architectural changes, owner requests)? Does the Board take care to make informed decisions in good faith? Are there any conflicts of interest between Board members and the Association? What relationships exist between management, board members, contractors, professionals, and others employed by the Board?
- Does the Board meet its maintenance responsibilities?
Does the Association have a plan for meeting its maintenance responsibilities and other duties (including inspections, reserves, and bidding/contracting procedures)? Has the Association performed a reserve study? Are your reserves adequate? Do you have contractor agreements written to protect the Association or do you use the contractors' bid forms?
- Are you in compliance with civil rights laws and laws against housing discrimination?
Does the Association have procedures for compliance with the Fair Housing Act, the Americans with Disabilities Act, State Human Rights Statutes, and local ordinances regarding unlawful discrimination? Has anyone taken a look at whether any of the policies, practices or procedures of the Association may be unlawful?
If your Association needs assistance with these issues, EAPMG would be glad to assist you.